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8 Functions You Need in Restaurant Menu Costing Software
Menus speak volumes about a restaurant. If it’s laminated and sticky, run. If it’s got twenty-seven pasta options and no prices, you’re probably...
5 min read
Menu engineering is a powerful tool for improving both sales and food cost control. By analyzing sales data, you can identify which items make the most profit and which ones don’t.
This lets you adjust prices, menu placement, and portion sizes to focus on high-margin items and cut down on low-profit ones. This approach helps to manage restaurant food costs, reduce waste, and improve overall profitability for your restaurant.
In addition to cost control, data-driven menu analysis significantly contributes to revenue growth. You should regularly assess sales trends and customer preferences and fine-tune your menu accordingly. This continuous optimization leads to smarter inventory management and improves the overall dining experience.
A great example of successful menu engineering comes from Westside, a Canadian restaurant that applied menu engineering to streamline its extensive 181-item menu. By simplifying the format and reorganizing content to highlight high-margin dishes while downplaying lower-margin ones, they made their menu easier to navigate and more profitable.
These menu optimization tactics increased Westside’s average margin per customer by over 10%—proof that strategic changes can directly impact the bottom line.
Menu engineering isn’t about guesswork—it’s a structured process that combines data analysis with strategic design. Here are six key steps to help you optimize your menu and boost profitability.
To improve your menu, you first need to understand how each item performs. Start by calculating both the cost percentage and contribution margin for every dish:
By calculating both the contribution margin and cost percentage, you can pinpoint the most profitable items and consider adjustments for those with lower margins. Focus on promoting high-margin items to boost overall profitability.
A menu engineering worksheet helps you visualize how your menu items are performing. It categorizes items into four types: Performers, Hidden Gems, Spark Plugs, and Underperformers.
The worksheet allows you to track and compare their profitability and popularity:
Tracking the performance of each dish in this way helps you make data-backed decisions.
Strategic placement plays a crucial role in designing a menu that drives sales. Position high-margin items in prime spots like the top right corner, where eyes tend to focus first.
Colors, typography, and imagery also play a crucial role in guiding customer choices. Studies show that colors like red and yellow stimulate appetite, while cooler tones like blue can suppress it. Make sure your menu design makes these psychological principles work to your advantage.
Pricing strategies are another key factor in maximizing profit. Use menu psychology to make high-margin items stand out by not pricing them as a round number (e.g., $9.95 instead of $10).
Decoy pricing, where you include a higher-priced item to make other offerings look like a better deal, is also a proven method. Bundling complementary items together at a slightly reduced price also increases average check totals while improving overall profitability.
To stay ahead of changing trends and customer preferences, use menu engineering software. AI-driven tools help track and analyze menu performance in real time, revealing which dishes are performing well—and which need reevaluation. These tools can automatically adjust pricing, analyze customer feedback, and suggest updates to your menu based on the latest customer insights, saving you time and improving decision-making.
Menu engineering isn’t a one-time task—it’s an ongoing process. Regularly review customer preferences, sales data, and seasonal trends to keep your menu relevant and profitable. Continuously removing underperforming items and replacing them with higher-margin options helps maintain strong performance over time.
Menu engineering doesn’t just impact what’s on the menu—it also influences how customers order. Thoughtful menu descriptions elevate the perceived value of a dish, encouraging guests to spend more. Similarly, plating and portion control help manage food costs while still providing your customers with a satisfying experience.
It’s equally important to streamline choices. Removing underperforming items simplifies the decision-making process and naturally steers customers toward higher-margin dishes. A more focused menu boosts overall revenue by guiding spending in the right direction.
Finally, smart menu design can subtly encourage upselling and cross-selling. Highlighting add-ons, using strategic placement, or bundling complementary dishes are all effective ways to increase average spend per customer without being pushy.
Several menu engineering software platforms make it easier to analyze and optimize your restaurant’s menu. Some of the best tools include MarketMan, Toast, and SimpleOrder, which provide real-time insights into menu performance and integrate seamlessly with POS systems. These tools enable restaurants to monitor food costs, track sales data, and make adjustments quickly and efficiently.
Manual analysis is not only time-consuming but also prone to error. In contrast, automation delivers faster, more accurate insights.
Menu engineering is a critical strategy for maximizing restaurant profitability through data-driven decisions. Below are some frequently asked questions to help you better understand how menu engineering works and how it can improve your restaurant's performance.
The three primary elements of menu engineering are menu item popularity, profitability, and strategic design. By categorizing items into groups like "Performers" (high-profit, high-popularity) and "Underperformers" (low-profit, low-popularity), you can prioritize and reposition dishes to maximize revenue. Analyzing the cost of ingredients and their selling price helps determine profitability, while a well-designed layout ensures high-margin items get noticed by customers.
The psychology of menu engineering focuses on how design elements like layout, color, font, and descriptions influence customer decisions. Research shows that placing high-margin items in prominent positions, using certain colors to evoke appetite, and framing prices strategically can nudge customers toward more profitable choices.
Additionally, descriptive language can make a dish seem more appealing, increasing its likelihood of being ordered. Understanding the psychological triggers behind customer choices helps restaurants design menus that drive sales while keeping the dining experience enjoyable.
Here is how you design a menu:
The five basic steps of menu planning are:
You can create a menu online by using menu-building tools or design software that offers pre-designed templates. Platforms like Canva, Adobe Spark, and Google Docs allow you to customize fonts, colors, and layouts to fit your restaurant’s brand while ensuring the menu is easy to read.
After finalizing your design, most platforms offer options to download the menu in digital formats, which you can then upload to your website or share via email. An online menu is convenient for customers, easy to update, and can help reduce printing costs.
Menu engineering is a game-changer for restaurants aiming to boost revenue and improve profitability. By strategically optimizing your menu layout, pricing, and item selection, you can significantly increase profits without raising costs.
Ready to optimize your menu and drive higher profits? Book a demo with Paytronix and see how data-driven tools can transform your strategy.